Which term is defined as 'Records maintained using automated technology'?

Which term is defined as 'Records maintained using automated technology'?

• A. Records Management
• B. Manual System
• C. Automatic System
• D. Policies

Answer: (C)

The concept being tested is records that are maintained with the help of technology. When records are kept using automated technology, they’re stored, indexed, and retrievable through computer systems, databases, and digital storage rather than by hand on paper. This is what an automated system does for records management: it enables efficient creation, organization, access control, retention, and disposal of records with electronic tools. The other terms don’t fit as well. Records management refers to the overall discipline of handling records throughout their lifecycle, which can include both manual and automated methods. A manual system relies on physical, paper-based filing and handling. Policies are rules or guidelines that govern how records should be managed, not the method (manual or automated) used to maintain the records.

The concept being tested is records that are maintained with the help of technology. When records are kept using automated technology, they’re stored, indexed, and retrievable through computer systems, databases, and digital storage rather than by hand on paper. This is what an automated system does for records management: it enables efficient creation, organization, access control, retention, and disposal of records with electronic tools.

The other terms don’t fit as well. Records management refers to the overall discipline of handling records throughout their lifecycle, which can include both manual and automated methods. A manual system relies on physical, paper-based filing and handling. Policies are rules or guidelines that govern how records should be managed, not the method (manual or automated) used to maintain the records.